Tuesday, April 3, 2018

CFMS Comprehensive Budget release Order as per G.O.Ms.No.43.

Comprehensive Financial Management System (CFMS) Budget Module, a new system and a process for the release of CBROs starting with the financial year 2017-18Guidelines for issue of Comprehensive Budget Release Order (CBRO) and Budget Distribution as per G.O.Ms.No.43 Dated 24.03.2018.
Budget 2018-19 – Guidelines for issue of Comprehensive Budget Release Order (CBRO) and Budget Distribution – Orders – Issued as per G.O.Ms.No.43 Dated 24.03.2018

1. G.O.MS.NO. 70, Finance (Budget-I) Department, Dt. 24.03.2014.
2. G.O.MS.NO. 75, Finance (TFR) Department, Dt.03.04.2014
3. G.O.MS.NO. 101, Finance (Budget-I) Department, Dt. 12.08.2015.
4. G.O.MS.NO. 57, Finance (Budget-I) Department, Dt. 07.04.2017.
5. G.O.MS.NO: 62, Finance (Budget-I) Department, Dt. 20.04.2017.

CFMS Comprehensive Budget release Order as per G.O.Ms.No.43.


In order to ensure streamlined budget management and to facilitate timely availability off unds to the implementing agencies, the Government introduced Comprehensive Budget release Order (CBRO) system in the G.O first read above. The purpose of the CBRO process is to enable the departments to distribute the budget allotted to them in accordance
with their annual work plan, programme priorities and specific monthly requirements of the department rather than distribution in equal quarterly instalments.




In the reference 4th read above, Government launched the Comprehensive Financial Management System (CFMS) Budget Module, a new system and a process for the release of CBROs starting with the financial year 2017-18, and also given instructions to issue CBROs in CFMS and directed that Budget Distribution shall be done through CFMS by the Heads of the Departments/Secretariat Departments.

The Finance (Budget-I) Department will communicate the publication of A.P.
Appropriation Act, 2018 after approval of Budget for the year 2018-19 by the State
Legislature. Accordingly, all the Heads of the Departments / Secretariat Departments / Chief Controlling Officers / Estimating Officers may incur expenditure on quarterly basis with reference to the provisions made in the Budget 2018-19 from 1st April, 2018.

All Secretariat Departments and Chief Controlling Officers (Heads of the
Departments) are hereby informed that they may use the CFMS Online Screens to prepare the budget distribution among their SCOs and DDOs for the entire approved 2018-19 Budget in accordance with their annual work plan, programme priorities, monthly / quarterly fund
requirement etc. While distributing the Budget, Secretariat Departments and Chief
Controlling Officers are permitted to retain a part of the Budget not exceeding 10% in
reserve for release at their discretion for better performers. In addition, the following principles shall govern the budget distribution, in super session of any previous guidelines issued:

The total of Budget Distribution for the (4)quarters under every head of account shall not exceed hundred percent of the allocated BE for the financial year.
Expenditure in any quarter under any particular HOA should not exceed 30%
of the total budget available for that HOA and the expenditure to end of 3rd
quarter should not exceed 80% of Budget provision. To allow issuing CBROs
beyond these limits, proposals should be sent to Budget section with detailed
justification to permit relaxation in CFMS.
Under 310.Grants in Aid, there were (9) sub detailed heads for various specific purposes.

AP CFMS Guidelines Instructions


The DDOs have to utilize invariably the said SDHs and not use the omnibus SDH (312).Other Grants in Aid frequently.

  • For Other Grants in Aid (312), the BE may be distributed up to 25% for each
  • quarter. Increase up to 30% shall be allowed in any quarter by adjusting
  • within four quarters including reserve.
  • There shall be no treasury control for
  • the HOAs relating to Salaries (DH-010); Wages (DH-020); Pensions (DH-040); Other Contractual Services (DH-300); Fixed Travelling Allowance(DH-110-SDH-114).
  • the sub detailed heads (SDH) Exgratia Payments (Accidental death /
  • Compassionate Appointment) – SDH 317, Obsequies Charges (SDH-318) and also expenditure pertaining to SC ST Atrocities Act ( 2225-01-800-12-04-310-312 V).
  • There shall be no treasury control for the HOA relating to Booster Scheme
  • (2235-60- 104-00-04-500-503 V).
  • the HOA relating to Festival Advance (7610-00-800-00-04-001 V).
  • the sub detailed head 310/311.Grants in Aid towards Salaries pertaining to Schools/ Colleges/Other Institutions. The DDOs shall furnish full details of employees along with Government sanction orders duly certified by the competent authority and Aadhaar Identification as in the case of 010. Salaries
  • payable to Government employees.


The treasury officers shall scrutinise the said bills critically and ensure that no omission/lapse be happened while
admitting the bills for payment.

  • the sub detailed heads 270/274.work charged Establishment and 530/534. work
  • Charged Establishment for payment of salaries. 
  • The DDOs shall furnish full details of the employees along with relevant Government sanction orders duly certified by the competent authority and Aadhaar Identification as in the case of 010.Salaries.
  • the expenditure under MH 2245 and MH 2071.


For DH 330- Subsidies, distribution shall be at 25% of the BE allocation for each
quarter.

  • For State Development Schemes (GSH-11), normally 25% of the allocated BE for the
  • financial year shall be distributed for each quarter. An increase up to 30% of the allocated BE for the financial year shall be allowed in a quarter while maintaining the overall distribution between the four quarters plus any reserve not exceeding Hundred percent.
  • For Externally Aided Projects (EAP- GSH 03) – the Government have issued the guideline vide reference 5th read above, the same guide lines will be applicable for this year also.
  • For Rural Infrastructure Development Fund (RIDF-GSH-07), the entire BE would be available from the first quarter itself as it is reimbursed after spending by the state government.


The Centrally Assisted State Development Schemes (CASDs-GSH-12) amount shall
be released only on receipt of request from the department which itself is based on amount released by the Government of India. The Matching State Share (MSS-GSH-06) for the corresponding CASDs will be released along with Central release of the CASDs instalment.

Any Detailed Heads not covered by the distribution principles defined above shall be normally distributed up to 25% of the allocated BE for the financial year in each quarter. An increase up to 30% of the allocated BE for the financial year shall be allowed.

The Capital Heads of Accounts related to Works Expenditure (SDH 530/531 and
SDH 530/532) of all departments will be treated as Direct Debit HOAs vide G.O 4th read above. In respect of 270.Minor Works/ 271.Other Expenditure, the bills shall be allowed up to Budget allocation only. In respect of Sub Detailed Head 310/319.Grants for Creation of Capital Assets in all departments, the work bills shall be presented to the PAO (Works) in the
respective area instead of Treasuries and Accounts, for scrutiny as per the regular
procedure of works bills and pass for payment to the concerned.

In case of loan repayments under MH 6003 and MH 6004 and interest payments
under MH 2049, the concerned department shall upload the exact distribution figures for the financial year based on the schedule of payments.

The principles outlines in the above paras (4, 5 and 6), shall be configured by the
Budget wing of Finance Department in the budget control master screens of CFMS. As a starting point, the budget distributed as per the above principles shall be made available in CFMS to the Secretariat departments / HODs for further distribution to their SCOs / DDOs.

While doing the budget distribution, the concerned HODs may adopt the following:

  • In case of Educational institutions, day as well as Residential, Hostels, the Budget may be distributed for overheads in the proportion of students / inmates.
  • In case of Health Centres and Hospitals and Health Centres, the budget may be distributed based on the average turnover of patients.
  • In case of departments like Animal Husbandry, Fisheries, Co-operation, Marketing,Labour, Industries etc., budget for overheads may be distributed based on the area of operation and jurisdiction.
  • In case of Mandal Offices, for allocating overheads, population may be taken as base


All the bills relating to establishment expenditure including salaries of Water
Resources Department and Works Accounts Department in districts hitherto attended by the PAOs(Works)/Director of Works Accounts, shall be presented through Treasuries and Accounts Department and in respect of HOD Offices of the said Departments located in CRDA peripheral area shall be presented to the Capital Region PAO, Ibrahimpatnam for audit and passing the same.

All Heads of the Departments / Secretariat Departments without any exception,
Director of Treasuries and Accounts, Pay and Accounts Officer, Directorate of Works
Accounts are requested to follow these instructions scrupulously. In case of any
clarifications, they are requested to reach out to the concerned FMUs, Budget and IT wings of the Finance Department.



The following are the timelines for issue of Budget distribution:



Release to HODs: 29th March HODs to complete Distribution and Submit: 3rd April FMUs to issue CBROs : 6th April

All the HODs and FMUs are advised to complete the activity as per the timelines
above, failing which no bills can be preferred. Also, configuring the respective office workflows and having your HR data right in the system is a key prerequisite for transacting in the system.



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