Wednesday, April 18, 2018

AP Biometric Attendance Exceptional instructions as per Memo.No.11022

AP Biometric attendance in cases of exceptional for On Tour/On OD, Device not Working/Switched off Damaged Co-Located Offices Details circumstances-Instructions as per AP Circular Memo.No.11022/6/2017-AS-PU1-GAD-Part(1). Dated: 13-04-2018.
AP Memo 11022 Biometric Attendance Exceptional instructions. The procedure shall be followed in marking biometric attendance in cases of the exceptional circumstances. On Tour/On OD, Device not Working/Switched off Damaged Co-Located Offices Details are here.




AP Biometric attendance in cases of exceptional for On Tour/On OD, Device not Working/Switched off Damaged Co-Located Offices Details circumstances-Instructions 

AP Biometri Attendance Exceptional instructions.


Following procedure shall be followed in marking bio-metric attendance in cases of the exceptional circumstances.



ON TOUR/ON OD:




In case, when an Officer/Staff is on an approved O.D. which is planned in advance:

Reporting Officer should record the movements as O.D. in AEBAS portal. Further, while on duty, the Officer Staff may mark her/his attendance in any available AEBAS device at the location of her/his visit. Then, his/her attendance will be generated in his parent department against an external device.

AP Biometric Attendance Exceptional instructions as per AP Memo No: 11022


On any particular day, while returning from O.D., if it is beyond office hours, Officer shall report the fact to his/her Reporting Officer next-day for manual updation in the customized application which will be developed in C.F.M.S

In case when the device is not available in the location of visit, the Reporting Officer shall mark O.D. in advance at AEBAS portal (or) manual updation in the customized application of CFMS.

In the case when an Officer IStaff visits uncovered villages or on emergency tours, the Reporting Officer shall give ex-post facto permission and manually update OD in the customized application which will be developed in C.F.M.S. Till that time, Head of the Office shall permit file.

DEVICE NOT WORKING/SWITCHED OFF DAMAGED:


The AEBAS device is not working or damage, until the service provider repairs the device, Head of the Office shall manually update the IN and OUT attendance particulars of all Staff in the customized application which will be developed in CFMS.

In the case when the AEBAS device is destroyed purposefully/switched- off intentionally, The Head of the Office will be accountable for safety & security of the device. In such case, until that time device is replaced, Head of the Office shall give permission on file for manual attendance.

CO-LOCATED OFFICES:

In the case, more than one office belonging to different Departments are located in the same building. To reduce expenditure on devices, all the smaller Offices/ one-man Offices in the building should mark their attendance in AEBAS devices belonging to the larger Department in the building with prior one-time notice to the Report Generating Authority.

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All the Secretariat Departments, Heads of Departments and District Collectors in the State shall follow the above instructions and circulate the same to the subordinate officers.


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