Saturday, 4 September 2021

AP GVWV& VSWS conduct of Departmental Tests and Declaration of Probation to Village/Ward Secretariat Employees Guidelines

AP GVWV& VSWS conduct of Departmental Tests and Declaration of Probation to Village/Ward Secretariat Employees Guidelines | AP Minutes of the Meeting held on 23.08.2021 on conduct of Departmental Tests and Declaration of Probation to Village/Ward Secretariat Functionaries Officers Present as per File No.GWS01/386/2021-GWS


AP GVWV& VSWS conduct of Departmental Tests and Declaration of Probation to Village/Ward Secretariat Employees Guidelines


APPSC is requested to issue Notification and conduct the Departmental Test to them on before 15th September 2021




1. Smt. Poonam Malakondaiah, 1.A.S., Special Chief Secretary, Agriculture & Cooperation Department 

2. Sri Ajay Jain IAS Special Chief Secretary, GVWV&VSWS Department

3. Sri Gopal Krishna Dwivedi, L.A.S., Principal Secretary, PR & RD Department

4. Sri Kumar Vishwajeet, IPS, Principal Secretary, Home Department

5. Sri M. Ravichandra, IAS, Principal Secretary, Medial & Health Department 

6. Sri Sashi Bhushan Kumar, IAS, Principal Secretary, Finance (HR) Department

7. Sri Solomon Arokiaraj, IAS,

8. Sri. Kantilal Dande IAS, Secretary to Hon'ble Chief Minister Social Welfare Department

9.Sri Siddharth Jain, IAS, Commissioner, Survey & land Records Department

10.Sri Narasimha Murthy, Deputy Secretary, APPSC 

11.Sri J V Prasad, Joint Secretary, APPSC


1. The Special Chief Secretary to the GVWV& VSWS Department has explained that the Government established 15004 Village/Ward Secretariats and recruited & posted 1.21 lakh employees (20 Type of functionaries) in the month of October 2019. 

The Employees who were recruited in the 1st Phase are going to complete two years of service by 2nd October 2021 and there is a need to declare probation of the candidates by the respective Departments.

2. Out of 20 type of functionaries 11 functionaries have Departmental Tests in their Service Rules (Panchayat Secretary Grade V, Panchayat Secretary Grade VI Village Surveyor Grade III, Agriculture Assistant, Horticulture Assistant, Ward Administrative Secretary, Ward Education Secretary, Ward Sanitation & Environment Secretary Grade II, Ward Amenities Secretary Grade II, Ward Planning & Regulation Secretary Grade II. Ward Welfare & Development Secretary Grade II). The APPSC has conducted Departmental tests in the month of September 2020 and August 2021 for the above 11 functionaries (Except for Village Surveyor Grade III).

3. Out of 20 type of functionaries 6 functionaries don't have Departmental Tests in their Service Rules (Engineering Assistant Grade II, Village Revenue Officer Grade 11, Welfare Assistant, Mahila Police, Animal Husbandry and fisheries Assistant) and 2 functionaries don't have Service Rules (Sericulture Assistant, ANM).

4. After detailed discussions and deliberations, the following decisions have been taken:


a. The APPSC is requested to conduct the separate Departmental Test in September 2021 to 11 type Village/ Ward Secretariat functionaries (Mentioned in para no 2) who have Departmental Test(s) in their Service Rules. 

b. The Village Surveyor, Grade III is having Departmental Test(s) in their Service Rules and also syllabus has been communicated to the APPSC. The APPSC is requested to issue Notification and conduct the Departmental Test to them on before 15th September 2021. 

c. APPSC is requested to publish the results of the Departmental Test held from 6th to 13th August 2021 and Computer Proficiency test held in the month of July 2021 on or before 31-08-2021.

d. APPSC is requested to conduct the Computer Proficiency test to the Panchayat Secretary, Grade V in the month of September 2021. 

e. The PR & RD Department has stated that they have submitted file to the GAD to amend Engineering Assistants Service Rules duly incorporating Departmental Tests. The GAD is requested to clear the file and the APPSC is requested to conduct the Departmental Test for them in the Month of September 2021.

f. The Revenue Department has stated that they have submitted file to GAD to amend Service Rules of Village Revenue Officer Grade II, duly incorporating Departmental Tests. The GAD is requested to clear the file and the APPSC is requested to conduct the Departmental Test to them in the Month of September 2021.

g. The Social & Tribal Welfare Departments have said that they will amend the Service Rules for Welfare & Education Assistants duly incorporating Departmental Tests. The APPSC is requested to conduct the Departmental Test to them in the Month of ber 2021. September

h. Home Department said that they will amend the Service rules to the Mahila Police and will conduct the Departmental Test through the Police Training Centers instead of APPSC. The Home Department is requested to amend the respective Service Rules and.conduct the Departmental Test before September 2021.

The Agriculture & Allied Departments have said that they will amend the Service rules to the Animal Husbandry Assistants / Fisheries Assistants and conduct the Departmental Test through the Veterinary / Fisheries University / Collage instead of with APPSC. 

The Agriculture & Allied Departments is requested amend the respective Service Rules and conduct the Departmental Test before September 2021. 

j. Medical & Health Department has said that they will frame the Service Rules to the ANMS duly incorporating the Departmental Test and the APPSC is requested to conduct the same in the Month of September 2021.

k. The Agriculture & Allied Departments have said that they will frame the Service rules to the Sericulture Assistants duly incorporating the Departmental Test and conhe same through the Agriculture and Education Dept. University instead of with APPSC. 


The Agriculture & Allied Departments is requested to issue the Service Rules and conduct the Departmental Test before September 2021. 


1. The APPSC is requested to conduct the individual functionary wise Departmental tests to the following 5 functionaries after receiving the request from the line Departments instead of waiting for all the Departments:


  • i. Welfare & Education Assistant,
  • ii.Engineering Assistant, 
  • iii. ANM,
  • iv. Village Revenue Officer Grade II 
  • v. Village Surveyor Grade III


2. The Secretary to Hon'ble Chief Minister has requested all the Departments to amend issue the Service Rules of their Departments immediately and take all necessary action to conduct of Departmental Test. 

3.Further requested the APPSC to conduct the Departmental Test before September 2021. 

4.The Agriculture & Allied Departments are requested to ensure to conduct Departmental Tests before September 2021 through the Universities identified. 

5. The Special Chief Secretary, GVWV & VSWS Department has requested the Line Departments to take action for amending / issuing Service Rules, conduct of Departmental Test, Publication of Results and declaration of probation to their Functionaries.



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